Idaho Transportation Department Chooses Stockpile Reports

Stockpile Reports is proud to announce the Idaho Transportation Department (ITD) has selected Stockpile Reports for the improved management of their materials using our inventory tracking software and iPhone app. ITD is starting with a 600 stockpile subscription and anticipates approximately 120 users will be actively measuring their materials with Stockpile Reports in 2019.

History of Our Relationship

In 2015, the Texas Department of Transportation (TX DOT) chose Stockpile Reports. Armed with the tools they needed to improve their inventory measurement processes, TxDOT experienced tremendous gains and saw significant improvements in their ability to manage their inventory over time. We were thrilled that they had shared their successes with other DOTs, including the ITD.

Darran Anderson, Chief Strategy and Innovation Officer of TX DOT stated that the Stockpile Reports application calculates stockpile volume as accurately as their GPS survey method and provides the following financial benefits:

  • Requires no additional equipment investment
  • Halves the personnel required per stockpile measurement
  • Saves $2.1M per year in measurement costs
  • Saves 20 FTEs per year in measurement time
  • Improves employee cubic yard estimates 27%
  • Adjusts existing cubic yard inventory quantity down 40%

After discussions and a successful trial of the Stockpile Reports software on a few of their six districts, ITD chose to roll out Stockpile Reports to the rest of the districts. Their primary focuses are:

  • Ensuring deliveries are in alignment with orders;
  • Ensuring materials are available and properly allocated to designated projects;
  • Ensuring materials, such as salt, are available during weather events;
  • Improving data consistency through precise and reliable inventory counts;
  • Providing enhanced transparency from the ground up;
  • Becoming more efficient by digitizing previously manual processes; and
  • Ultimately, saving taxpayers dollars by leveraging new efficiencies.

How Much Time Will They Save?

Before Stockpile Reports, a manual inventory count across all the ITD districts could take months and hundreds of thousands of taxpayer dollars. There are so many moving parts and data flowing between so many people, it’s inevitable that errors and discrepancies happen. Because a statewide inventory count was such a significant time commitment, it was only performed on an annual basis. Seeing the potential for improved processes, more efficiency, and better data, ITD chose Stockpile Reports.

ITD can now complete an entire statewide inventory count in less than a week. Rather than conducting only a single annual inventory count, the time savings gives ITD the power to conduct inventory counts at any time. Their data will be precise, reliable, and consistent, and ultimately save them time and taxpayer dollars.

Will It Eliminate Risk?

Over the next few weeks, our customer success team will be training ITD team members on the technology, software, and dashboard to ensure precise and quality inventory measurements. ITD will no longer be held up by the bottleneck of using specialized survey crews to perform inventory. Instead, they are able to distribute the workload of measuring stockpiles to all the ITD employees via the Stockpile Reports iPhone app. Once the measurements are uploaded, the data becomes available to everyone across the ITD organization via the Stockpile Reports web portal.

In the old paradigm of once-a-year annual inventory counts, DOTs can assume that they’ll be staring at 12 months worth of variances and discrepancies, exposing them to a significant amount of financial adjustments. With Stockpile Reports, that risk is a thing of the past.

What’s Next for DOTs?

DOTs are knocking on the door of digitalization. Focusing on saving hard-earned taxpayer dollars by leveraging technology and digital tools, Stockpile Reports is proud to stand in partnership with DOTs across the nation. For more information about Stockpile Reports and how our software can help to take your department to the next level, contact us!

WASHTO 2019 – Glendale, AZ
Stockpile Reports will be attending the 2019 WASHTO event in Glendale, Arizona. We will be hosting a booth, showcasing our software and the positive impact that our tools have had on DOTs. If you will be there, feel free to stop by and say ‘hi’. If you haven’t yet registered for this event, we hope you decide to join us!

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Client Training and Activity

The end of every month is always exciting for our team. Our customers measure their stockpile inventory by plane, drone and iPhone, and the number of measurement activity always increases at month’s end.

242 TxDOT employees measured stockpiles for June's inventory.
242 TxDOT employees measured stockpiles for June’s inventory.

1 Month + 1 State + 242 Employees = 2000 Stockpile Reports

The TxDOT measured almost 2000 stockpiles for their statewide inventory in June. They did it all in-house, with 242 state DOT employees across 25 Texas districts. This week our team assisted them with measuring material in bins. Richard and Galen trained team members on how to use our iPhone app to measure bunkers onsite, adding to a more complete inventory total for the state.

It is officially the Fall season now, but this week, the weather across the US has been favorable for client training. Our Sales and Support team have been racking up the frequent flier miles by training clients from the east to the west coasts. This is a great way for us to hear first-hand about business’s stockpile measurement challenges and assist clients personally with advanced training.

If you’re interested in seeing what Stockpile Reports can do for your business, please connect with us. We’re here to help you manage your inventory.

Bunker measurement training at the Texas Department of Transportation.
Bunker measurement training at the Texas Department of Transportation.

Reviewing a bunker stockpile report in the classroom.
Reviewing a bunker stockpile report in the classroom.

As the weather begins to change, regular inventory of road salt (stored in bunkers) is essential for state and local DOTs.
As the weather begins to change, regular inventory of road salt (stored in bunkers) is essential for state and local DOTs.

It only took 65 seconds to measure the contents of this bunker.
It only took 65 seconds to measure the contents of this bunker, after the cones and wall dimensions were entered into the app.

This client is clearing the area around a stockpile prior to measurement.
This client is clearing the area around a stockpile prior to measurement.

A customer is getting ready to measure stockpile inventory.
A customer is getting ready to measure stockpile inventory, with measuring tape, 2 construction cones and an iPhone.

Placing the construction cones in front of the pile.
Placing the construction cones in front of the pile.

Innovation and the DOT

Did you know that the Department of Transportation (DOT) was established by an act of Congress and signed into law by President Lyndon B. Johnson on October 15, 1966? The department’s first official day of operation was April 1, 1967.

The U.S. Department of Transportation is the principal agency responsible for planning, coordinating and implementing national transportation policy and administering most federal transportation programs.

The department also makes available billions of dollars in federal grants each year to state and local authorities to help improve transportation programs throughout the country. Every U.S. state, including Puerto Rico, and the District of Columbia has an agency or a DOT department with transportation planning.

However, infrastructure growth is slowing, so the maintenance, preservation, and rehabilitation of existing infrastructure are becoming increasingly more important. As public funding shifts from construction to maintenance, maintenance organizations become more accountable to administrators, politicians, and the public for a safe, convenient, and accessible transportation system.

A training session at the TxDOT.
A Stockpile Reports training session at the TxDOT.

The country’s entire transportation system is under growing strain, and estimates of the cost to repair and upgrade the system to meet current and future demands are in the hundreds of billions of dollars. You probably notice a sign of this strain every day if you encounter a new pothole in the road, experience grid-locked traffic, or see road crews at work.

Maintenance organizations are key to not only protecting the nation’s multibillion-dollar highway investment but also for continuing to provide a safe, efficient transportation system.

Technology is changing the kinds of information and infrastructures that must be maintained. Statewide DOTs are now exploring and testing new ways to be innovative in their processes to save money for taxpayers.

Advanced technology is increasingly being incorporated into the transportation infrastructure, and as a result, new maintenance procedures and a very different set of skills for maintenance managers as well as maintenance workers are being required.

Stockpile Reports has been working closely with the Texas DOT  and other statewide transportation organizations, and are proud to be assisting with new solutions, processes and technology. The TxDOT expects to save a significant amount of money —perhaps in the millions of dollars— by implementing our platform as a part of their statewide maintenance initiatives.

Using an iPhone to measure stockpiles is changing the way DOT’s are doing business.

Besides using an iPhone to measure stockpiles, other ideas that integrate the iPhone measurements include:

  • Measuring debris piles for contract hauling volumes
  • Measuring materials on hand volumes
  • Measuring stockpile volumes for change order negotiations
  • Measuring stockpile volumes for monthly pay estimates
  • Measuring monthly supplier inventories
  • Measuring vendor stockpile volumes to meet testing requirements

Revenues are falling and budgets are shrinking. Yet state Departments of Transportation (DOTs) have ambitious goals: improve safety, address congestion, enhance economic opportunity, improve reliability, preserve system assets, accelerate project delivery, and help to create healthier, more livable neighborhoods, just to name a few. These goals would be challenging even if money were no object, but dwindling conventional federal and state transportation funding makes these goals even harder to achieve.

It is clear that DOTs across the country are changing the way they do business because it is needed. America’s transportation network is crucial to economic growth. Agencies are taking new approaches to transportation that fit the demands of their states, providing greater benefits at less cost. They are adopting innovative yet pragmatic reforms, using data and new technologies.

The DOT is innovative, and continues to innovate, by reevaluating and retooling traditional practices. All of us at Stockpile Reports feel proud and privileged, to be part of this exciting process.