Idaho Transportation Department Chooses Stockpile Reports

Stockpile Reports is proud to announce the Idaho Transportation Department (ITD) has selected Stockpile Reports for the improved management of their materials using our inventory tracking software and iPhone app. ITD is starting with a 600 stockpile subscription and anticipates approximately 120 users will be actively measuring their materials with Stockpile Reports in 2019.

History of Our Relationship

In 2015, the Texas Department of Transportation (TX DOT) chose Stockpile Reports. Armed with the tools they needed to improve their inventory measurement processes, TxDOT experienced tremendous gains and saw significant improvements in their ability to manage their inventory over time. We were thrilled that they had shared their successes with other DOTs, including the ITD.

Darran Anderson, Chief Strategy and Innovation Officer of TX DOT stated that the Stockpile Reports application calculates stockpile volume as accurately as their GPS survey method and provides the following financial benefits:

  • Requires no additional equipment investment
  • Halves the personnel required per stockpile measurement
  • Saves $2.1M per year in measurement costs
  • Saves 20 FTEs per year in measurement time
  • Improves employee cubic yard estimates 27%
  • Adjusts existing cubic yard inventory quantity down 40%

After discussions and a successful trial of the Stockpile Reports software on a few of their six districts, ITD chose to roll out Stockpile Reports to the rest of the districts. Their primary focuses are:

  • Ensuring deliveries are in alignment with orders;
  • Ensuring materials are available and properly allocated to designated projects;
  • Ensuring materials, such as salt, are available during weather events;
  • Improving data consistency through precise and reliable inventory counts;
  • Providing enhanced transparency from the ground up;
  • Becoming more efficient by digitizing previously manual processes; and
  • Ultimately, saving taxpayers dollars by leveraging new efficiencies.

How Much Time Will They Save?

Before Stockpile Reports, a manual inventory count across all the ITD districts could take months and hundreds of thousands of taxpayer dollars. There are so many moving parts and data flowing between so many people, it’s inevitable that errors and discrepancies happen. Because a statewide inventory count was such a significant time commitment, it was only performed on an annual basis. Seeing the potential for improved processes, more efficiency, and better data, ITD chose Stockpile Reports.

ITD can now complete an entire statewide inventory count in less than a week. Rather than conducting only a single annual inventory count, the time savings gives ITD the power to conduct inventory counts at any time. Their data will be precise, reliable, and consistent, and ultimately save them time and taxpayer dollars.

Will It Eliminate Risk?

Over the next few weeks, our customer success team will be training ITD team members on the technology, software, and dashboard to ensure precise and quality inventory measurements. ITD will no longer be held up by the bottleneck of using specialized survey crews to perform inventory. Instead, they are able to distribute the workload of measuring stockpiles to all the ITD employees via the Stockpile Reports iPhone app. Once the measurements are uploaded, the data becomes available to everyone across the ITD organization via the Stockpile Reports web portal.

In the old paradigm of once-a-year annual inventory counts, DOTs can assume that they’ll be staring at 12 months worth of variances and discrepancies, exposing them to a significant amount of financial adjustments. With Stockpile Reports, that risk is a thing of the past.

What’s Next for DOTs?

DOTs are knocking on the door of digitalization. Focusing on saving hard-earned taxpayer dollars by leveraging technology and digital tools, Stockpile Reports is proud to stand in partnership with DOTs across the nation. For more information about Stockpile Reports and how our software can help to take your department to the next level, contact us!


WASHTO 2019 – Glendale, AZ
Stockpile Reports will be attending the 2019 WASHTO event in Glendale, Arizona. We will be hosting a booth, showcasing our software and the positive impact that our tools have had on DOTs. If you will be there, feel free to stop by and say ‘hi’. If you haven’t yet registered for this event, we hope you decide to join us!


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TxDOT Awards Stockpile Reports Statewide Contract

We’re very proud to announce that the Texas Department of Transportation has awarded Stockpile Reports a contract for stockpile measurements, beginning in 2015. The TxDOT will measure their materials using our service with the iPhone Stockpiles App.

The reason our software service was chosen is because our partnership will improve management operations and reduce operating costs for the State of Texas.

Photo of TxDOT maintenance teams training on iPhone using measurement best practices.
TxDOT maintenance teams training on iPhone using measurement best practices.

Decision Background

In 2014, a Materials Supply Chain Management (MSCM) Team was tasked with locating new technologies to improve TxDOT’s supply chain management operations and reduce operating costs. The MSCM team researched available measuring tools, and successfully tested the Stockpiles iPhone App and our service, that creates a 3D image of a stockpile and calculates its volume.

The TxDOT estimates that there will be over 500 users taking measurements of stockpiles, half of which will be backup users. In addition, TxDOT estimates it will conduct almost 10,000 measurements per year and maintain data for 2,400 stockpiles.

Maintenance sections will no longer depend on survey crews and special equipment to accurately calculate stockpile volumes, freeing surveyors up for more strategic work. A single person can video a stockpile in less than five minutes, without climbing on the stockpile, and obtain accurate measurement results within 24 hours.

“We’re extremely pleased with this partnership,” said David Boardman, CEO of Stockpile Reports. “We believe that StockpileReports.com will save the citizens in Texas significant money from lowered operating costs and make TxDOT employees more efficient. We look forward to helping the agency meet or exceed their goals.”

TxDOT has already begun deploying Stockpile Reports’ patent-pending technology statewide in its maintenance operations. In fact, in January our Support team flew to Texas, and began one-on-one training with users on-site on how to measure piles with an iPhone, upload the video data and review the resulting reports.

Here are some of the photos taken during our training session in January, 2015.

There's just enough time to pick up some standard construction cones from the store before dinner.
There’s just enough time to pick up some standard construction cones from the store before the next day’s training session.

We've got an early morning start before arriving at our destination.
We’ve got an early morning start before arriving at our destination.

An overview of our site and stockpile reports. We added material types and conversions to accounts, then reviewed online tutorials.
An overview of our site and stockpile reports. We added material types and conversions to accounts, then reviewed online tutorials.

An outdoor classroom experience: Galen shows how to set up the cones before measuring before each team member does it independently.
An outdoor classroom experience: Galen shows how to set up the cones before measuring before each team member does it independently.

Galen demonstrates how to hold the phone, while videoing a stockpile.
Galen demonstrates how to hold the phone, while videoing a stockpile.

It is Day 2 of training-time for new users to get out into the field and measure a few stockpiles.
It is Day 2 of training-time for new users to get out into the field and measure a few stockpiles on their own.

This was the first stockpile that was measured by the team using an iPhone
This was the first stockpile that was measured by the team using an iPhone.

Galen answers a question about when the stockpile reports will be ready to view from team members. Reports are usually ready the next day, but for training sessions we push them out earlier.
Galen answers a question about when the stockpile reports will be ready to view from team members. Reports are usually ready the next day, but for training sessions we push them out earlier.